What should a PLM do to ensure accurate licensing records during audits?

• A. Maintain up-to-date records, verify licenses, and provide documentation during audits.
• B. Rely on memory for license status.
• C. Wait for the auditor to request records.
• D. Only maintain records when licenses renew.

Answer: (A)

Maintaining current, verified licensing records and ready documentation is essential during audits. A PLM should keep a centralized system with up-to-date records for all licenses, regularly verify that each license is active and compliant, and have copies or confirmations available to share with auditors. This proactive, well-documented approach demonstrates compliance, prevents gaps from license changes, and speeds the audit process.

Relying on memory for license status can miss expirations or status changes, leading to incorrect information being presented. Waiting for the auditor to request records is reactive and can delay the audit and raise concerns about preparedness. Only maintaining records when licenses renew creates gaps where no proof of current compliance exists.